WhatsApp & email reminders
WhatsApp hearing reminders for advocates, juniors and clients
Legal Staff reminds you and the team on the matter two days before each hearing and again on the morning of the date. Reminders go on WhatsApp through the WhatsApp Business API once connected, and by email. Client updates are shared when you decide.
- Two days before and on the morning
- Advocate, junior and client messages
- Sent from the confirmed hearing date
Problem vs solution
What changes with Legal Staff
The problem
Reminders that depend on memory
- The diary is checked late at nightTomorrow’s matters are found by flipping pages after a long day, and anything written on the wrong page is simply not seen.
- Juniors are told by phoneWho appears where, with which file, is passed on in calls and forwards that are hard to track when plans change.
- Clients call to ask the next dateEvery “what happened today?” call takes time, and answers given from memory are not always right.
With Legal Staff
Reminders that follow the confirmed date
- Timed to each hearingA reminder two days before the hearing and another on the morning of the date, with court, item and purpose where you have recorded them.
- Each person gets their partThe advocate sees the day’s matters, the junior assigned to a matter is reminded of it, and nobody has to forward screenshots.
- Client updates on your termsShare a short update with the client after you have confirmed the next date. You decide what goes out and when.
Try it
See it work
Switch between the advocate, junior and client tabs to see what each person receives.
A simplified preview with sample text. No real parties or case numbers, and nothing you click here is saved.
Hearing in 2 days
Petitioner v. Respondent · W.P.(C) ____/2026
Thu, 14 Jan · Court No. __ · Item __
Purpose: final hearing
Good morning — 3 matters today
1. W.P.(C) ____/2026 · Court __ · Item __
2. C.S. ____/2026 · Court __ · Item __
3. Crl. Rev. ____/2026 · Court __ · Item __
Assigned to you
Plaintiff v. Defendant · C.S. ____/2026
Court No. __ · Item __ · Framing of issues
Carry: written statement and documents index
Task due today
Apply for certified copy of order dated __.__.2026
Update on your matter
Petitioner v. Respondent
The court has listed the matter for final hearing on 14 Jan 2027. Your advocate will share the next update after the hearing.
How it works
From first step to daily habit
Connect WhatsApp delivery
Connect your WhatsApp Business API account. Until it is connected, reminders go by email and appear in the daily briefing.
Add your team
Invite juniors and clerks with their roles and contact details, and add client contacts to their matters.
Confirm hearing dates
Dates come from the order reader after you confirm them, or you enter them directly in the diary.
Assign who appears
Assign each hearing to yourself or a junior. Reassign it and the reminders follow the new person.
Reminders go out automatically
Two days before and on the morning of the hearing, without anyone having to remember to send them.
Who it’s for
Built for the way litigators work
Advocates with matters in several courts
A morning message with the day’s matters means the day starts with a list, not a search through the diary.
Chambers that rely on juniors and clerks
Juniors are reminded of the matters assigned to them, including on days the senior is in another court.
Practices with many individual clients
Fewer status calls: share the confirmed next date with the client once the order is in.
Frequently asked questions
Do I need the WhatsApp Business API?
Yes, for WhatsApp delivery. Legal Staff sends WhatsApp messages through the WhatsApp Business API once your account is connected. Until then, reminders go by email and show in the daily briefing.
When are reminders sent?
Two days before each hearing and on the morning of the hearing, based on the date confirmed in the diary.
Are messages sent from my personal WhatsApp number?
No. Messages go through the WhatsApp Business API, not from a personal WhatsApp account on your phone.
What if the hearing date changes?
Confirm the new date from the next order or edit it in the diary. Reminders are scheduled from the confirmed date, so they move with it.
Can clients receive updates?
Yes, when you choose. You can share a client update about their own matter, such as the confirmed next date. Clients do not see your other matters.
Does WhatsApp messaging cost extra?
WhatsApp Business API messaging is priced by Meta and the provider you connect through, and their rates change. Check the current rates with your provider, and ask us in a demo how it fits your plan.
Can a reminder be wrong?
A reminder is only as accurate as the date you confirmed. Keep checking your court’s cause list on the day, since listings can change.
Related features, courts and guides
Let Legal Staff read your orders and keep your diary
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